Assistant Program Coordinator

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

Roles & Responsibilities:

  • Performance Appraisal Rating Key:   1 = Exceeds      2 = Meets         3 = Does not meet




    A. Clinical/Technical/Service




    ·         Assists in scheduling  and coordinating faculty trainings and presentations

    ·         Conducts data entry, outreach, program marketing, and coordination of grant related training events which include conference, workshops, and clinical training events that occur at both on and off-site locations.

    ·         Assists with coordination of webinars and tele-mentoring activities for remote providers 




    ·         Assists with marketing  grant related education and training conference in onsite and offsite locations

    ·         Assists with developing continuing medical education course applications

    ·         Assists with processing training and conference expenses

    ·         Assists with coordination of clinical mini residencies/preceptorships

    ·         Assists with the coordination of site specific Hepatitis C and Drug User Health training events

    ·         Coordinates patient education and training activities as needed

    ·         Assists with coordination of intern activities

    ·         Assists with other Hepatitis C and Drug User Health related grants as needed

    ·         Collaborates with the HIV/AIDS Education and Training team Assists with the clinical education line

    ·         Attend grant required meetings and forums

    ·         Assists in the development of specific topic-area activities, as determined by needs assessment and general research on population

    ·         Assists in the development and production of videos and podcasts








    Research and Evaluation




    ·         Evaluates the quality and effectiveness of program services




    a. Collaborates in the design and implementation of quality improvement activities/outcome measures and other related research.




    b. Works closely to the healthcare evaluator to assist in program evaluation, and ensures

    implementation of methods/criteria to evaluate service delivery.




    ·         Develops and delivers periodic and final reports of program activities and findings.








    Age Specific Competencies (check all patient population served)

             Neonate/Infant    Pediatric   Adolescent   Adult  Geriatric   Not Applicable




             a. Identifies physical, behavioral and emotional characteristics typical for the age group.




             b. Modifies approaches based on patient age-specific needs and responses to treatment.




             c. Provides care for patients based on age-specific needs.




             d. Uses communication techniques, which are age appropriate.




    Institute for Advanced Medicine Specific Competencies

              a.  Hepatitis C and Drug User Health experience

              b.  Mental Health, Substance Use, High Risk Communities

    c.     Computers:  Basic computer skills: Proficiency in Microsoft Word, Excel and statistical

    Applications as well as webinar platforms. Basic social media skills: Facebook, Twitter, etc









    B. Organizational/Managerial




    ·         Assists in the coordination of  all training and education activities and manages schedules








    ·         Maintains patient/employee confidentially in the management of information.




    ·         Maintains all program files in central filing place with accurate, relevant labels.




    ·         Sets appropriate priorities and responds to follow-up situations in a timely manner.








    C. Educational/Professional Development




    ·         Participates in the professional development.




    ·         Meets regulatory and annual health assessment requirements.




    ·         Identifies learning strengths and needs.




    ·         Utilizes learning resources.








    D. Communication/Interpersonal Relationships




    ·         Demonstrates a professional, courteous, and respectful attitude in dealing with patients, families, and significant others.




    ·         Demonstrates sensitivity to patient’s cultural and religious backgrounds and sexual orientation.




    ·         Displays courtesy, tact and patience during interactions with all members of the hospital staff and extended community.




    ·          Utilizes supervisory suggestions and criticism in an objective manner.




    ·         Consults with other disciplines to share knowledge of patient, family, and social situation to enhance medical or psychiatric treatment or education plan.






  • Bachelors Degree in Public Health or other related degree with a working knowledge of Hepatitis C and Drug User Health.



    Bachelor’s Degree in Public Health or Related Field Preferred


    Computer competency in MS Word, Excel, Access, and webinar platforms preferred. Skills in social media preferred.


    The ideal candidate will have experience working in Hepatitis C/Drug User Health programs and/or curriculum development experience.


    The candidate should demonstrate a high level of organization, flexibility, cultural sensitivity, and excellent communication skills.  

Strength Through Diversity
The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.
We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care. 
Explore more about this opportunity and how you can help us write a new chapter in our story! 
Who We Are
Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.
The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 
EOE Minorities/Women/Disabled/Veterans

  • The Assistant Program Coordinator, Hep C and Drug User Health is responsible for assisting with the coordination of activities of the New York State Department of Health AIDS Institute  Clinical Education Initiative (CEI) Hep C and Drug User Health grant under the guidance of the Director of Hep C and Drug User Health Education and Training. 




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