Administrative Coordinator (MSW) - NURSING EDUCATION (1.0 FTE 37.50 Hours) Day (8am to 4pm)

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

Job Title: Administrative Coordinator

Job Summary:
Provides highly confidential, diversified administrative and secretarial duties for Nursing Education and Professional Practice regarding all aspects of Nursing Education.   
Responsible To  Director, Nursing Education, Research and Professional Practice 

Maintenance education department records to support ongoing professional development practices, school affiliations, and perform a variety of secretarial duties. 
Roles & Responsibilities:

Administrative Assistant Duties 
  • Develop and maintain templates, files, office systems and other documents to maintain and improve efficiency within the Department. 
  • Manage logistics of educational program/class creation for professional development and regulatory compliance. 
  • Create, submit and monitor funds transfer requests, contracts, invoices, reimbursements and purchase orders. 
  • Answer telephone, screen calls, takes messages and provides information according to established policies 
  • Type correspondence, memos, reports, minutes, proofs typed materials, makes corrections and recommends changes
  • Handle incoming and outgoing mail, answers routine inquiries and correspondence 
  • Arrange meetings, interviews, and travel for department and special projects
  • Order office and clinical supplies as requested; assists in care and maintenance of department equipment
  • Attends meetings as required, including in-service meetings, agenda preparation and tracking minutes and attendance 
  • Assists Director, Nursing Education and Professional Practice Programs in management/maintenance of time sensitive and ad hoc projects 
School Affiliations Management 
  •  Manage school affiliation contract processing, clinical rotation placement.
  • Develop and support processes to enhance integrity of site data for tracking school affiliation contracts and placements.
  • Project Manager/facilitator for delivery of e-learning modules, open enrollment courses and compliance monitoring and reporting. 
  • Conduct system and data audits to ensure compliance and identify possible areas for process improvement. 
Professional Practice/Policy Management
  • Assists Director, Nursing Education and Professional Practice Programs in management/maintenance of policies and procedures as needed. 
Learning Management System Support
  • Responsible for training/education of Education Specialists and Clinical Nurse Leaders on use of the Learning Management System for enrollment and compliance monitoring. 
  • Coordination of Learning Management Systems enrollment, education implementation and accreditation verification. 
Data Management 
  • Promote processes that enhance the quality and timeliness of data within Nursing Education and Professional Practice
  • Manages data through review, computerization, cleaning and auditing for compliance with standard operating procedures, and regulatory agency guidelines.
  • Prepares data and educational compliance reports for Nurse Educators and nursing leadership to ensure adherence to professional development and medical center requirements/standards. 

  • Associates Degree in related field preferred (Bachelor's highly preferred)
  • Minimum three years of administrative assistant/secretary management experience
  • Advanced MS office (Word, Excel, PowerPoint and Access) and computer skills.
  • Ability to prepare complex graphs, spreadsheets and presentations
  • Excellent interpersonal relationships; communication skills; skills as a facilitator for process improvement
  • Excellent organizational skills and the ability to prioritize multiple tasks, projects and assignments
  • Exceptional attention to detail and accuracy
  • Demonstrated ability to work with diverse groups and multiple disciplines.
  • A strong commitment to professional and managerial accountability. 


Strength Through Diversity

The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.
We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care. 

Explore more about this opportunity and how you can help us write a new chapter in our story! 

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.
The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 

EOE Minorities/Women/Disabled/Veterans


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